Amended Bylaws

The bylaws have been changed in order to allow for no restrictions on how many consecutive terms the board members can serve for all positions other than the president.  The bylaws were changed by electronic vote. 
82 votes in favor of the change
4 votes against

Change in Bylaws

IMPORTANT PLEASE READ & RESPOND

To all Members of CCR,

Thank you to everyone who came or sent in their proxy for the annual meeting held on 10/24/2013.   For those who were not there, we discussed the option of changing the Bylaws for the limit of terms of the Board of Directors to be unlimited except for the position of the President which would remain at 2 consecutive terms.  The reason for this proposal is the lack of nominations for the two positions to be filled for the 2014-2015 year (Vice-President & Treasurer) and the willingness of those who currently hold those positions to continue serving.

This is what we are proposing:

There are two positions open for the 2014-2015 year.  These are: Vice President & Treasurer.   Currently the by-laws read as follows:  

11.08. Terms of Office.

(a) Two Year Terms. Each Director shall hold office for a term of two (2) years, effective January 1 immediately following the election, except that those Directors whose staggered term is scheduled to end the odd numbered year of the year of formation of the Association shall serve a term of (1) year.

(b) Incumbent Eligibility. At the expiration of a term, the incumbent shall be eligible for re- nomination and re-election by the Membership to the same position or a different position, but shall not hold office in the same Director / Officer position more than two (2) consecutive terms. 

The board would like to propose that 11.08 (b) be changed to read: 

(b) Incumbent Eligibility. At the expiration of a term, the incumbent shall be eligible for re- nomination and re-election by the Membership to the same position or a different position, The president shall not hold office for more than two (2) consecutive terms.  All other positions may run for re-election to the board without limit of terms served.

 As stated above,  no nominations were received for either position.  Our attorney has advised us on the steps needed amend the bylaws to allow for consecutive terms for all but president.

What we need to do:

Vote to amend the bylaws as stated above. This requires to have a quorum of at least 51% (82)of the eligible tracts represented and then at least 75% (62) of that quorum to be considered a forum voting in favor of to pass. Per the Bylaws, we are required to give the proper 30 day notice to vote on this.  

We are using electronic means to gather this vote which is in agreement of the Bylaws (email & blog). All in attendance at the meeting voted in favor to amend the bylaws electronically.

What we need YOU to do:

Respond to this by e-mailing ccrhoa@yahoo.com stating that you are present, how many lots you own and what your vote for amending the bylaws is:   YES or NO.  

Once we have a quorum with 82 members electronically present and 75% of the votes are in we will inform you all.  Assuming that this change to the bylaws is approved by the members.  The board will then appoint the current Vice-President & Treasurer for 2014-2015 per the bylaws which state if there are no nominations for the open positions the board must appoint members to them. 

Again, we appreciate your participation and involvement in our community.   We look forward to another great year in Canyon Creek Ranch.  Please feel free to contact us with any questions you may have.

Your HOA Board:
President- Eric Noll
Vice President-Dave Wright
Vice President- Steve Metzler
Secretary- Alicia Brunson
Treasurer- Darcy Dockens
http://canyoncreekranch.blogspot.com/

2013 Annual Report

Canyon Creek Ranch Home Owner’s Association

2013 Treasurer Report To Date

October 24, 2013

 

2013 beginning balance: $2,245.85

Deposits to date: $62,229.77

 

Funds spent to date in 2013:

Electricity: $4,127.69

Pool: $3,490.16

Lawn Maintenance: $3,940.00

Insurance: $3,529.00

Misc. Expenses (signs, supplies, PO Box rental, locksmith, copies, etc.): $1,588.02

Attorney: $3,293.47

Front Entrance Water Usage: $112.50

 

 Balance To Date: $44,394.78

*2013 Road Work is to be paid
**UPDATE total of $38,000 in Road work paid for a balance of $6394.78

Annual Meeting

Sent via e-mail and mail to all members:  September 20, 2013

 

NOTICE OF ANNUAL MEETING OF THE

CANYON CREEK RANCH HOMEOWNER’S ASSOCIATION

 

 

The Canyon Creek Ranch Homeowner’s Association will hold its Annual Meeting  on Thursday, October 24, 2013 at 7:00 p.m.  The location of the meeting will be the Brock Community Center, 2115 FM 1189, Brock, Texas 76087 (located directly south of Brock Baptist Church).  The purpose of the meeting will be to elect two Members of Board of Directors for calendar years 2014-2015, and to conduct a business meeting of the Canyon Creek Homeowner’s Association.

 

The two Board of Directors positions open for 2014-2015 are:

           

Vice-President

 

            Treasurer

 

The Vote required will be a “Yes” or “No” vote by each member present or by proxy.  A "Yes" vote is a vote to approve each individual nominee.  A "No" vote is a vote against each individual nominee.  At least 51% of the Members of the Association must be present to vote in person or through their proxy, which must be in writing and delivered to the Secretary prior to the Meeting.  A Proxy Form is attached to this Meeting Notice for this purpose.

 

BACKGROUND:

 

The Bylaws adopted by the Board and ratified by the Members call for an annual election of certain Board of Director positions, who serve two year terms are staggered.  Three of the Director positions expire on even numbered years, while two positions expire on even numbered years.  The Director positions whose terms expire in 2012 (an odd-numbered year) are: President, Vice-President Seat 1, and Secretary.

 

At the expiration of a term, an incumbent is eligible for re-nomination and re-election by the Membership to the same position or a different position, but shall not hold office in the same Director / Officer position more than two (2) consecutive terms.

 

The election of Board of Directors are to be held in conjunction with the Homeowner's Association Annual Meeting, which is to be held in October on a date, time and place designated by the Board.

 

A copy of the Bylaws can be requested by e-mailing ccrhoa@yahoo.com.

2012 Treasurer's Report

Canyon Creek Ranch Home Owner’s Association

2012 Treasurer Report

October 24, 2013

 

2012 beginning balance: $14,227.84

Deposits: $58,452.37

 

Funds spent in 2012:

Electricity: $5,481.10

Pool: $3,334.50

Lawn Maintenance: $4,400.00

CPA: $400.00

Insurance: $3,072.00

Roads: $49,505.50

Misc. Expenses (signs, supplies, PO Box rental, locksmith, copies, etc.): $3,741.26

Attorney: $500.00

Front Entrance Water Usage: $50.00

 

Ending Balance: $2,245.85

Board Nominations

We will be holding our annual meeting in October (date TBA)  we will have two positions open on the board treasurer, vice president).  Please please please send your nominations in for these positions no later than next Friday September 13 to ccrhoa@yahoo.com

Thank you!

September Board Meeting

September board meeting will be Monday, September 9 at 7 pm.  Please email ccrhoa@yahoo.com for location.

July Board Meeting notice

July board meeting will be Monday, July 8 at 8pm.  Please email ccrhoa@yahoo.com for location.

June Board Meeting Notice

The board will be meeting on Monday June 10 at 7pm if you would like to attend please e-mail ccrhoa@yahoo.com for the location.

May Board Meeting Notice

There will be a board meeting held on Monday May 6 at 7pm. If you would like to attend please e-mail ccrhoa@yahoo.com for the location.

April Board Meeting Notice

There will be a board meeting held on Monday April 1 at 7pm. If you would like to attend please e-mail ccrhoa@yahoo.com for the location.

Notice Filed

Below you will find a notice filed with the county clerk's office of record for the subdivision.  Moving forward from the formation and take over of the ACC by the homeowners effective January 1, 2013 the  board and ACC intends to adhere to the restrictions and covenants as they are written.  The board does not intend to go backward and require modifications to existing structures that may be in violation.  There is also a new ACC checklist in place should you want to make any permanent changes or improvements to your property.  The checklist should be filled out and submitted to the ACC for review and approval.   Should you have any questions feel free to e-mail us at ccrhoa@yahoo.com
Thanks!

Special Meeting Notice

 

NOTICE OF SPECIAL MEETING OF THE

CANYON CREEK RANCH HOMEOWNER’S ASSOCIATION

 

 

The Canyon Creek Ranch Homeowner’s Association will hold a Special Meeting to be held on Thursday, March 21, 2013 at 7:00 p.m.  The location of the meeting will be the Brock Community Center, 2114 FM 1189, Brock, Texas 76087 (located directly south of Brock Baptist Church).  The purpose of the meeting will be to present the members of the association with a plan and proposal for a special road assessment.

 

The Vote required will be a “Yes” or “No” vote by each member present or by proxy.  A "Yes" vote is a vote to approve the proposed special assessment.  A "No" vote is a vote against the proposed special assessment.  At least 51% of the Members of the Association must be present to vote in person or through their proxy, which must be in writing and delivered to the Secretary prior to the Meeting.  A Proxy Form is attached to this Meeting Notice for this purpose.

 

Please make every effort to attend the meeting or turn in your proxy form. 

 

Thank you,

 

Canyon Creek Ranch Homeowner’s Association Board of Directors

 

Should you have questions please e-mail us at ccrhoa@yahoo.com

 

REMINDERS: 

• Dues are due March 1 to CCR HOA P.O. Box 432 Weatherford, TX 76086
• If we do not have a current e-mail address for you please provide it to us at the e-mail above.

 

 

 

 

 

PROXY FOR MEETING OF THE MEMBERS OF

 

CANYON CREEK RANCH HOMEOWNER'S ASSOCIATION

 

This document is used by a Member of the Association to appoint a proxy. A proxy is allowed to vote the authorized Votes of a Member, if the Member cannot attend a meeting.  You must provide this proxy form to the Secretary of the Canyon Creek Ranch Board of Directors on or before 24 hours prior to the meeting of the Members.

 

 

PROXY STATEMENT:

I am the owner of _____ Tracts in Canyon Creek Ranch Subdivision.  I hereby appoint

 

and authorize ____________________________________ to act as proxy and to vote my

 

authorized Votes at the following meeting of Members, which will be held:

Date:  Thursday, March 21, 2013
Time: 7:00 p.m. CDT
Address: 2114 FM 1189
City, State: Brock, Texas 76087

 

This proxy shall be void if I personally attend the above referenced meeting.

 

This proxy expires on March 22, 2013.

 

 

IN WITNESS WHEREOF,

I have executed this proxy on the day of _______________________, 2013.

 

 

 

______________________________________

Signature of Member

 

______________________________________

Written Name of Member

 

_______________________________________________________________________

Address of Member

Canyon West Membership Opportunity

CCR residents have been offered a membership opportunity for nearby Canyon West golf course!

Super Bowl Party

February Board Meeting

There will be a board of directors meeting held on February 5, 2013.  If you would like to attend please e-mail us at ccrhoa@yahoo.com

2013 Dues

2013 Dues invoices were mailed last week, if you did not receive your invoice please e-mail us ccrhoa@yahoo.com

Dues are due no later than March 1, 2013

We are looking forward to a wonderful 2013 in CCR!

January Board Meeting

There will be a board meeting held on Monday January 14 at 7pm. If you would like to attend please e-mail ccrhoa@yahoo.com for the location.