Change in Bylaws

IMPORTANT PLEASE READ & RESPOND

To all Members of CCR,

Thank you to everyone who came or sent in their proxy for the annual meeting held on 10/24/2013.   For those who were not there, we discussed the option of changing the Bylaws for the limit of terms of the Board of Directors to be unlimited except for the position of the President which would remain at 2 consecutive terms.  The reason for this proposal is the lack of nominations for the two positions to be filled for the 2014-2015 year (Vice-President & Treasurer) and the willingness of those who currently hold those positions to continue serving.

This is what we are proposing:

There are two positions open for the 2014-2015 year.  These are: Vice President & Treasurer.   Currently the by-laws read as follows:  

11.08. Terms of Office.

(a) Two Year Terms. Each Director shall hold office for a term of two (2) years, effective January 1 immediately following the election, except that those Directors whose staggered term is scheduled to end the odd numbered year of the year of formation of the Association shall serve a term of (1) year.

(b) Incumbent Eligibility. At the expiration of a term, the incumbent shall be eligible for re- nomination and re-election by the Membership to the same position or a different position, but shall not hold office in the same Director / Officer position more than two (2) consecutive terms. 

The board would like to propose that 11.08 (b) be changed to read: 

(b) Incumbent Eligibility. At the expiration of a term, the incumbent shall be eligible for re- nomination and re-election by the Membership to the same position or a different position, The president shall not hold office for more than two (2) consecutive terms.  All other positions may run for re-election to the board without limit of terms served.

 As stated above,  no nominations were received for either position.  Our attorney has advised us on the steps needed amend the bylaws to allow for consecutive terms for all but president.

What we need to do:

Vote to amend the bylaws as stated above. This requires to have a quorum of at least 51% (82)of the eligible tracts represented and then at least 75% (62) of that quorum to be considered a forum voting in favor of to pass. Per the Bylaws, we are required to give the proper 30 day notice to vote on this.  

We are using electronic means to gather this vote which is in agreement of the Bylaws (email & blog). All in attendance at the meeting voted in favor to amend the bylaws electronically.

What we need YOU to do:

Respond to this by e-mailing ccrhoa@yahoo.com stating that you are present, how many lots you own and what your vote for amending the bylaws is:   YES or NO.  

Once we have a quorum with 82 members electronically present and 75% of the votes are in we will inform you all.  Assuming that this change to the bylaws is approved by the members.  The board will then appoint the current Vice-President & Treasurer for 2014-2015 per the bylaws which state if there are no nominations for the open positions the board must appoint members to them. 

Again, we appreciate your participation and involvement in our community.   We look forward to another great year in Canyon Creek Ranch.  Please feel free to contact us with any questions you may have.

Your HOA Board:
President- Eric Noll
Vice President-Dave Wright
Vice President- Steve Metzler
Secretary- Alicia Brunson
Treasurer- Darcy Dockens
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