Electronic Vote to Approve Ballot

***UPDATE***

BALLOT IS APPROVED BY 91 members present:

YES- 90

NO- 1

Congrats to:

President- Eric Noll (incumbent)

Vice President- Cody Nelson

Secretary- Alicia Brunson (incumbent)

 

To all Members of CCR,

Thank you to everyone who came or sent in their proxy for the annual meeting held on 10/23/2014.   Unfortunately we did not have a quorum and could not conduct business.  There are three positions on the board of directors that are open for the 2015-2016 term. (President, Vice President, Secretary).  Since we did not have a quorum at the meeting we could not elect officers so we are now calling a special meeting via electronic communication. 

The following is the ballot:

President- Eric Noll (incumbent)

Vice President- Cody Nelson

Secretary- Alicia Brunson (incumbent)

What we need YOU to do:

Respond to this e-mail stating that you are present, how many lots you own.  To vote to approve the proposed ballot vote yes.  If you do not approve the ballot vote no. 

Once we have a quorum with 82 members electronically present  we can tally the votes for results.  Assuming that this ballot is accepted these three officers will begin their term January 1, 2015 and it will run thru December 31, 2016.

Again, we appreciate your participation and involvement in our community.   We look forward to another great year in Canyon Creek Ranch.  Please feel free to contact us with any questions you may have.

 

Annual Meeting Re-cap

Re-cap of our Annual Meeting 10/23:

Treasurer's report:

2014 beginning balance: $5593.90

Deposits to date: $137,172.52

Funds spent to date in 2014:

Electricity: $5590.48

Pool: $3777.50

Lawn Maintenance/ Front Entrance Water: $3320.00

Insurance: $3665.00

Misc Expenses (signs, supplies, PO Box rental, locksmith, copies etc): $2505.98

Attorney: $325.00

Return Road Deposits: $2000.00

PCAD: $0.55

Tax Prep: $425.00

Balance to date: $121,156.91

Outstanding Checks: $1090.00

All DUES & Road Assessments have been paid with the exception of a foreclosed home in the neighborhood that will be collected at closing.

Roads: Just received invoices-

Planned Costs:                                                                                                                                                                           

1) Repair Front Entrance (Concrete base with asphalt overlay and sleeves for future irrigation under the pavement)  $4,934.58

2) Repair culvert on Canyon Creek Dr. (under the cul-de-sac east on Canyon Creek Ct.)   $6,110.00

3) Repave Canyon Creek Circle   $82,876.20

4)Patch Pot holes $5,524.00 

Unplanned Costs as a result of heavy rain over the summer:

1)Fix driveway after major rain event   $1,260.00

2) Regrade the ditch on the south side of Canyon Creek Dr. (cul-de-sac Canyon Creek ct.) $1,720.00

3)Fix Washout under bridge between Phases 1&2  $9,400.00

We have successfully repaved two main streets (Canyon Creek Lane and Canyon Creek Circle) this cut our pot hole patching costs by nearly 70%!   We also  fixed the ruts at the front entrance this year.

Trash Service:

We attempted to get one unified trash service.  Unfortunately that is not going to be an option for us, the one company that would be willing to do it is IESI and they would require one bill once a month.  The HOA does not have the administrative resources to bill and collect payment from each homeowner.  However, you can call them and negotiate a better rate of $14.50 for a single can and if you take your bill to the dump you can use the dump for a reduced fee.

ACC Approvals / Resale Certificates:

The ACC has been receiving and approving a lot of building plans, over the past year they have approved around 15 new construction homes.  Thank you Tom Takes & Patrick Rutkowski for your service on this committee.

Currently year to date there have been 15 sold lots and there are 5 with pending contracts.  

Each time a property is sold in a HOA the title company must obtain a Re-sale Certificate.  Most homeowner's associations charge a fee for this certificate as well as a fee for the transfer of the property.  Up until this point there has not been any fees charged by CCR associated with the transfer, however moving forward there will be a $150 fee for a 7 day turn around time for a re-sale certificate and a $250 fee to expedite this to 3 days.  This will aide in the unnecessary request of re-sale certificates and will be beneficial for the neighborhood as well in absorbing some of the administrative costs of the homeowner's association.

Sign at the front:

We have had a couple homeowner's request some signage at the front entrance.  We are in need of some volunteers to get some bids and put forth some ideas on this.  Please let us know if you are interested.

Directory:  There has also been a request to have a neighborhood directory, if you are interested in putting together one and getting with the homeowner's in the neighborhood to verify they would like their information in the directory please let us know. 

MEETING NOTICE & CHANGE IN HAYRIDE

September 19, 2014

 

NOTICE OF ANNUAL MEETING OF THE

CANYON CREEK RANCH HOMEOWNER’S ASSOCIATION

 

 

The Canyon Creek Ranch Homeowner’s Association will hold its Annual Meeting  on Thursday, October 23, 2014 at 7:00 p.m.  The location of the meeting will be the Brock Community Center, 2115 FM 1189, Brock, Texas 76087 (located directly south of Brock Baptist Church).  The purpose of the meeting will be to elect three Members of Board of Directors for calendar years 2015-2016, and to conduct a business meeting of the Canyon Creek Homeowner’s Association.

 

The three Board of Directors positions open for 2015-2016 are:

            President

           

Vice-President

 

            Secretary

 

The Vote required will be a “Yes” or “No” vote by each member present or by proxy.  A "Yes" vote is a vote to approve each individual nominee.  A "No" vote is a vote against each individual nominee.  At least 51% of the Members of the Association must be present to vote in person or through their proxy, which must be in writing and delivered to the Secretary prior to the Meeting.  A Proxy Form is attached to this Meeting Notice for this purpose.

 

BACKGROUND:

The Bylaws adopted by the Board and ratified by the Members call for an annual election of certain Board of Director positions, who serve two year terms are staggered.  Three of the Director positions expire on even numbered years, while two positions expire on even numbered years.  The Director positions whose terms expire in 2015 (an odd-numbered year) are: President, Vice-President Seat 1, and Secretary.

 

At the expiration of a term, the incumbent shall be eligible for re- nomination and re-election by the Membership to the same position or a different position, The president shall not hold office for more than two (2) consecutive terms.  All other positions may run for re-election to the board without limit of terms served.

 

The election of Board of Directors are to be held in conjunction with the Homeowner's Association Annual Meeting, which is to be held in October on a date, time and place designated by the Board.

 

A copy of the Bylaws can be requested by e-mailing ccrhoa@yahoo.com.

 

AGENDA ITEMS:  Unified Trash Service, Re-Sale Certificates and Association Transfer Fees, HAYRIDE October 31 @ 5pm

Unified Trash Service:  Many of you have expressed interest in having a unified trash service.  At the HOA  meeting we are going to present to the members of the HOA one trash service for all homes in the neighborhood.  If we vote to do this, this would mean we would have less traffic on the roads and we can get a better negotiated group rate.  We will have options from two different companies. 

Important Updates

 

We hope you all are enjoying the newly repaved Canyon Creek Circle, the road crew will be here this week or next to do some additional work on the bridge by the pool.   Thank you to all for your prompt payment of the 2014 special assessment that made this possible, we are looking forward to having all of our roads re-paved in the next 3 years.

A couple items of business that we would like to remind everyone of, please mow your bar ditches and/or vacant lots.  We have had a significant amount of rain and the grass has grown.  Secondly, we would like to remind everyone of the deed restriction regarding Recreational Vehicles/ Trailers, Boats.  (3.17)  This states that they can not be left parked in the street or in front of any tract or on the driveway or any portion of the tract where it is visible from the street.  If you are out of compliance please resolve this issue.   Thank you in advance!

IMPORTANT DATES:

Annual Meeting:  October 23 at 7pm at the Brock Community Center.  There are 3 positions up for election: President, Vice President and Secretary.  WE NEED NOMINATIONS!  Please e-mail any nominations that you may have.  Meeting Notices will be delivered 30 days before the meeting with an agenda and nominations. 

Annual Hayride: October 31 beginning at 5:30 pm at the Pearson's Home; 607 Winding Creek  PHASE 3 will be responsible for candy this year. We will need trailers, hay & volunteers.

We are looking forward to a great fall in Canyon Creek Ranch, if you have any questions or would like to volunteer please let us know!

Special Assessment Due

The 2014 Special Assessment of $500 per property owner was due on July 1, 2014.  If you have not already paid your assessment please send your check to CCR HOA P.O. Box 432 Weatherford, TX 76086.   The repaving of Canyon Creek Circle will begin soon!

Special Assessment

First of all we would like to thank you all who attended the April 10th meeting in person or by proxy.  It was the best attendance that we have ever had at any meeting!   In order to have a quorum we must have 51% of the members present, there were 58% present. The voice of the community was heard loud and clear.  The vote was for a special road assessment of $500 per property owner, per year for 4 years.  In order for the special assessment to pass the meeting had to have at least 51% of the members present (quorum) and 75% of the members present had to vote in favor of the assessment.

The voting results are as follows:

58 voted yes

8 voted no

The special assessment passes by 87.87%

What's next?  The board will meet with Barclay Waddell to draw up the contract and schedule road construction.  Invoices will be sent to all members and will be due July 1, 2014.  

The special assessment will be as follows:

$500 due July 1, 2014

$500 due July 1, 2015

$500 due July 1, 2016

$500 due July 1, 2017

We are excited that the members have decided to invest in our roads & community and are confident that the return on your investment will be great.

As always please let us know if you have any questions.

Important Reminders

Parker County Clean up is this Saturday for more information click here

 

DUES ARE DUE FRIDAY April 4.  Please mail them to P.O. Box 432 Weatherford, TX 76086

 

We want to thank you for all of the questions that you have sent.  The board is always happy to answer any questions you have on the special assessment, please ask them prior to the meeting.   We ask that you all would talk to your neighbors and make sure that they are attending the meeting or filling out a proxy.  We must have a quorum in order to conduct business.   The proxy form is attached for your convenience.  Please make sure that it is completely filled out with your information and signature as well as who you are giving your proxy to.  You may also check your vote on the proxy statement.    

The vote is simple:

____ Vote Yes to special assessment of $500 per year for 4 years

____ Vote No to special assessment

Please note that this assessment is only for $500 for 4 years, we can accomplish the repaving of ALL of the roads with this.

Special Assessment Meeting is April 10 at the Brock Community Center at 7pm. We are looking forward to seeing you there in person or by proxy.