Monday, November 12, 2012
November Board Meeting
There will be a board meeting held on Thursday November 15 at 7pm. If you would like to attend please e-mail ccrhoa@yahoo.com for the location.
Wednesday, October 31, 2012
Annual Meeting Minutes
Canyon Creek Ranch
Annual Homeowner’s Association Meeting
Meeting Minutes
October 18, 2012
Present: 50
homeowners representing 99 tracts, of these numbers 22 were represented by
proxy. Out of 164 Tracts 99 were
represented, which is 61% which results in a quorum
Previous Meeting Minutes were presented & reviewed; John
Godby made a motion to accept minutes, seconded by Gloria Corder. Minutes accepted
.
I.
Treasurer’s report
ü 2012
beginning balance $14,227.84
ü Deposits
to date $56,590.51
ü Funds
spent to date:
o Electricity:
$4,601.64
o Pool:
$624.00
o Lawn
Maintenance: $3,520.00
o CPA:
$400
o Insurance:
$3,072.00
o Roads:
$41,120.50
o Misc
(signs, supplies, PO box, locksmith, copies etc) $2,633.55
o Attorney:
$500
ü Balance
to date in checking $14,316.66 (nothing outstanding)
II. Updates on Board
Activities:
1.
Worked with CPA (George, Morgan & Sneed) on filing IRS tax return for
2011.
2.
The Homeowners’ Association paid $0.00 taxes in 2011
3.
Patched roads and poured two-course chip & seal on Canyon Creek Court
from the front entrance to the intersection with Canyon Creek Drive
4.
Maintained all lights and the swimming pool
5.
Secured the gate with a combination lock at the swimming pool
6.
Implemented an agreement for maintenance of the common areas
III.
Next Year’s Board Priorities:
1. Work with a CPA on the HOA’s exempt status for IRS tax purposes
2. Continue priority emphasis on the roads
3. Continue maintenance of lights, pool, common areas
4. Evaluate front gate security system
5. Landscaping of the front gate area
6. Compliance with deed restrictions by all members
7. Architectural Control Committee- Implementing polices & procedures
IV.
Reminders:
1. Keep pets, especially dogs, in
your yard. No dogs in the swimming pool
area
2. Speeding within the HOA – keep
your speed down to within 25 MPH
3. Off-Road-Vehicles please use
caution
4. Vehicles should not be parked in
yards; Confine vehicles to driveways
5. 2013 Membership Dues Assessments
will be sent out January 1, and will be due March 1, 2013.
V.
ACTION ITEM:
Vote by Members to Appoint Directors and Officers
NOMINEES:
PRESIDENT: Eric Noll
VICE-PRESIDENT,
PLACE 2: Dave Wright
SECRETARY: Alicia Brunson
The floor
was opened for additional nominees. None
given. John Godby made a motion to
accept ballot. Jeff Lutke 2nd. Each position was voted on individually and
all passed unanimously.
VI.
Discussion
ü
Bar Ditches- Steve Metzler asked that homeowners
please mow their own bar ditches (the area in front of your property to the
road). This will aid us in cutting back
expenses for the upkeep. Many homeowners
mow their own bar ditches already. There
was a bit of discussion on property lines.
ü
Steve Metzler gave an update on Roads (see
attached road presentation). Currently
we are spending about $30k a year on roads.
We have recently entered into an agreement with North American to patch
some newly formed pot holes before winter.
ü
Tom Takes discussed the possibility of a special
assessment for roads in order to complete the work in a shorter period of time.
ü
The board plans on calling a special meeting
dedicated to roads sometime in the first quarter of 2013.
ü
Annual Halloween Hay Ride will be at the corner
of W Canyon Creek Lane and Savage Creek Lane 10/27 @6pm.
ü
Eric Noll proposed a change to section 1108 of
the bylaws regarding term limits for serving on the board for every position
except President. There was a lot of
discussion about this and everyone is unsure if this change needed to be on the
initial meeting notice to be voted on.
Ultimately it was decided that the change would be written up and sent
to all members to be voted on at a later date.
ü
Please notify us if you are not receiving
e-mails from the HOA
ü
Blog for community information: canyoncreekranch.blogspot.com
VII.
Next Meeting: TBD
VIII.
Meeting Adjourned-Motion made to adjourn
meeting by Jon Godby, second by Jeff Lutke, Meeting Adjourned. 8:43 pm
Tuesday, October 9, 2012
Annual Halloween Hayride
The annual Halloween hay ride & trick or treat will be held on Saturday October 27 at 6pm, beginning on the corner of W. Canyon Creek Lane and Savage Creek. This year it is Phase 3's turn for candy. We also are need of trailors and hay. Please e-mail and let us know if you have a trailor or hay you would like to donate. After trick or treating is finished there will be an family friendly after party at the Lindberg's 758 W Canyon Creek Lane (starting point) with music & bonfire. Adults are encouraged to dress up too! More details to come.
Sunday, September 30, 2012
Notice of Board Meeting
This Thursday October 4. Location TBD please e-mail ccrhoa@yahoo.com if you would like to attend.
Monday, September 17, 2012
Annual Meeting Notice & Proxy
September 18, 2012
NOTICE OF ANNUAL MEETING OF THE
CANYON CREEK RANCH HOMEOWNER’S ASSOCIATION
The Canyon Creek Ranch Homeowner’s Association will hold its Annual Meeting
on Thursday, October 18, 2012 at 7:00
p.m. The location of the meeting will be
the Brock Community Center, 2115 FM
1189, Brock, Texas 76087 (located directly south of Brock Baptist Church). The purpose of the meeting will be to elect
three Members of Board of Directors for calendar years 2013-2014, and to
conduct a business meeting of the Canyon Creek Homeowner’s Association.
The nominees for the
three Board of Directors positions for 2013-2014 are:
Vice-President – Dave Wright
(incumbent)
Secretary-
Alicia Brunson (incumbent)
The Vote required will be a “Yes” or “No” vote by each member present
or by proxy. A "Yes" vote is a
vote to approve each individual nominee.
A "No" vote is a vote against each individual nominee. At least 51% of the Members of the
Association must be present to vote in person or through their proxy, which
must be in writing and delivered to the Secretary prior to the Meeting. A Proxy Form is attached to this Meeting
Notice for this purpose.
BACKGROUND:
The
Bylaws adopted by the Board and ratified by the Members call for an annual
election of certain Board of Director positions, who serve two year terms are
staggered. Three of the Director
positions expire on even numbered years, while two positions expire on even
numbered years. The Director positions
whose terms expire in 2012 (an odd-numbered year) are: President, Vice-President
Seat 1, and Secretary.
At the expiration of a term, an incumbent is eligible for
re-nomination and re-election by the Membership to the same position or a
different position, but shall not hold office in the same Director / Officer
position more than two (2) consecutive terms.
The election of Board of Directors are to be held in conjunction
with the Homeowner's Association Annual Meeting, which is to be held in October
on a date, time and place designated by the Board.
A copy of the Bylaws can be
requested by e-mailing ccrhoa@yahoo.com.
PROXY FOR MEETING
OF THE MEMBERS OF
CANYON CREEK RANCH
HOMEOWNER'S ASSOCIATION
This document is used by a
Member of the Association to appoint a proxy. A proxy is allowed to vote the
authorized Votes of a Member, if the Member cannot attend a meeting. You must provide this proxy form to the Secretary
of the Canyon Creek Ranch Board of Directors on or before 24 hours prior to the
meeting of the Members.
PROXY STATEMENT:
I am the owner of _____ Tracts in Canyon Creek Ranch
Subdivision. I hereby appoint
and authorize ____________________________________ to act as
proxy and to vote my
authorized Votes at the following meeting of Members, which
will be held:
Date: Thursday, October 18, 2012
Time: 7:00 p.m. CST
Address: 2115 FM 1189
City, State: Brock, Texas 76087
This proxy
shall be void if I personally attend the above referenced meeting.
This proxy
expires on October 19, 2012.
IN WITNESS
WHEREOF,
I have
executed this proxy on the day of _______________________, 2012.
______________________________________
Signature
of Member
______________________________________
Written
Name of Member
_______________________________________________________________________
Address of
Member
Friday, September 7, 2012
Bar Ditches
At the time the development was turned over from the developer to the HOA, the HOA was deeded 60 feet including the road throughout the subdivision. 22 feet of this is the actual road and the other are bar ditches. Many of you mow and maintain your own bar ditches, we would encourage you to continue doing so. Due to the nature and terrain of the subdivision to contract someone to mow the bar ditches is quite expensive, this will be done on an as needed basis. If you are particular about your bar ditches in front of your property please mow them this weekend as the work will be done on this coming Monday, September 10.
Nominations for the Board
This coming year we will have three open positions on the board:
President
Vice President
Secretary
Tentatively, our annual meeting will be held October 18 at 7pm at the Brock Community Center (notice & proxy to follow via mail & e-mail)
If you have nominations for the board PLEASE e-mail them no later than this coming Tuesday September 11 to ccrhoa@yahoo.com
Canyon Creek Ranch Website
Here is a Canyon Creek Ranch Website:
www.ccrtexas.com
If you would like a copy of the official deed restrictions by phase, covenants, & bylaws please e-mail us and we will be happy to get those to you. ccrhoa@yahoo.com
www.ccrtexas.com
If you would like a copy of the official deed restrictions by phase, covenants, & bylaws please e-mail us and we will be happy to get those to you. ccrhoa@yahoo.com
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