Special Assessment Due

The 2014 Special Assessment of $500 per property owner was due on July 1, 2014.  If you have not already paid your assessment please send your check to CCR HOA P.O. Box 432 Weatherford, TX 76086.   The repaving of Canyon Creek Circle will begin soon!

Special Assessment

First of all we would like to thank you all who attended the April 10th meeting in person or by proxy.  It was the best attendance that we have ever had at any meeting!   In order to have a quorum we must have 51% of the members present, there were 58% present. The voice of the community was heard loud and clear.  The vote was for a special road assessment of $500 per property owner, per year for 4 years.  In order for the special assessment to pass the meeting had to have at least 51% of the members present (quorum) and 75% of the members present had to vote in favor of the assessment.

The voting results are as follows:

58 voted yes

8 voted no

The special assessment passes by 87.87%

What's next?  The board will meet with Barclay Waddell to draw up the contract and schedule road construction.  Invoices will be sent to all members and will be due July 1, 2014.  

The special assessment will be as follows:

$500 due July 1, 2014

$500 due July 1, 2015

$500 due July 1, 2016

$500 due July 1, 2017

We are excited that the members have decided to invest in our roads & community and are confident that the return on your investment will be great.

As always please let us know if you have any questions.

Important Reminders

Parker County Clean up is this Saturday for more information click here

 

DUES ARE DUE FRIDAY April 4.  Please mail them to P.O. Box 432 Weatherford, TX 76086

 

We want to thank you for all of the questions that you have sent.  The board is always happy to answer any questions you have on the special assessment, please ask them prior to the meeting.   We ask that you all would talk to your neighbors and make sure that they are attending the meeting or filling out a proxy.  We must have a quorum in order to conduct business.   The proxy form is attached for your convenience.  Please make sure that it is completely filled out with your information and signature as well as who you are giving your proxy to.  You may also check your vote on the proxy statement.    

The vote is simple:

____ Vote Yes to special assessment of $500 per year for 4 years

____ Vote No to special assessment

Please note that this assessment is only for $500 for 4 years, we can accomplish the repaving of ALL of the roads with this.

Special Assessment Meeting is April 10 at the Brock Community Center at 7pm. We are looking forward to seeing you there in person or by proxy.

FAQs

Thank you to all who attended the Q&A.   We have compiled a list below of FAQs for those of you who were unable to attend.  

 

Please let us know if you have any additional questions that have not been answered.  You can do this by either e-mailing your question to ccrhoa@yahoo.com or if you prefer to speak with someone directly about it send an e-mail with your contact info and a general idea of what the question pertains to (ie. road construction, logistics, etc) and we will have the appropriate person get in touch with you.  The meeting to vote will be April 10 at 7pm at the Brock Community Center. 

 

The sole purpose of the meeting will be to vote on the special assessment.  Please, please, please make sure that your questions are answered prior to the meeting.  If you are unable to attend the meeting you can still vote by proxy, please fill out the proxy form, mark your vote, sign and send your proxy to the HOA via e-mail, mail, or give to any board member prior to the meeting.

 

 

The board has put three years of hard work & research into this proposal.  We feel that it is the assessment is the ONLY way that we will ever be able to get the roads in a satisfactory state.  It is also the best use of the HOA funds as we will eliminate putting the temporary band-aid on the roads and instead give the roads the base that they need and move forward with a continued maintenance plan to insure the we get the most out of the life of the roads. 

 

FAQs:

 

Will our current HOA dues be used towards the roads?

Yes, currently we are spending $35-40k of our annual budget on road construction every year.  In order to keep the cost of the road assessment per owner down the HOA will contribute $35k of the annual dues collected each year of the assessment to the roads.  Please see power point presentation for the breakdown of the cost.

 

Is the assessment per property owner, acre or lots owned?

The road assessment would be $500 per year for 4 years and is evenly distributed among all of the property owners regardless of how many lots or how many acres you own.  We can accomplish the repaving of the roads with a flat fee of $500 per year contribution from each property owner.

 

If the assessment passes when would the $500 be due? 

The assessment would be due July 1 of each year, beginning in 2014.

 

When would the road work be done?

The road work would be done in the summer each year when school is out to avoid bus traffic and for optimal weather conditions.  Work would begin in 2014 with the repaving of the entire Canyon Creek Circle. There will also be some work done to the front entrance to correct the ruts that are currently there.  A concrete header will be installed that will make the transition into the neighborhood a smooth one. 

 

How is the assessment passed?

First and foremost, we must give a 30 day notice of a meeting to all members, at the meeting we must have 51% of all members present which constitutes a quorum.  Then, according to our covenants section 4.05  "Special Assessments shall require the approval of 75% of the votes of the members who are present, in person or by proxy, at a duly held meeting of the members."

 

What about the building that is going on in here how will that effect maintaining the newly constructed roads? 

Beginning in 2013 the board began collecting a $1000 road deposit from all new construction projects.  This has given the homeowners and builders incentive to load and unload heavy equipment on their lot instead of the road.   If there is damage done to the road, the repair cost will be deducted from the road deposit.

 

How will the actual construction of the road take place?

The low spots and pot holes in the roads will be cleared out and filled in with asphalt.  The roads will then be overlayed with 1 1/2 inch Hot Mix Asphalt 

 

How will they be maintained once completed? 

Once they are completed we will have to seal each road every 2-3 years after they are installed.  For example Canyon Creek Lane was repaved in 2013 so it will require a seal coat to extend the life sometime in 2015-2016.  This will help extend the life of the road. 

*without the special assessment not only will it take 12+ years to accomplish the repaving of the roads we also will not have the funds to properly maintain the roads as they should be in order to extend the life.

 

Will our annual HOA dues go down once we are finished with the roads?

This will depend on the cost per year to maintain the roads as well as the annual operating budget.  We also have to take into consideration that we will need to set money aside each year anticipating that the roads will need to be repaved.  It is our goal to manage and maintain the roads efficiently and effectively with the lowest cost to the homeowners.  Please remember we are your neighbors too :) 

 

If I would like to get a bid on paving my driveway during road construction who do I contact?

Barclay Waddell 817-205-7108

 

Thank you in advance for your consideration and attendance in person or by proxy to the meeting on April 10.   Again, please e-mail any questions to ccrhoa@yahoo.com

 

If you would like a copy of the power point presentation, covenants or proxy please e-mail ccrhoa@yahoo.com

 

Special Assessment Meeting Notice

WHAT:  Special Assessment Proposal 2014

WHEN& WHERE: 7pm at Brock Community Center 2115 FM 1189

March 20, 2014 Question & Answers with Board & Waddell Excavating

            April 10, 2014 Special Assessment Vote  

WHO: Members of the HOA: 1 Vote Per Property Owner, 1 Assessment Per Property Owner

THE PROBLEM:  When the HOA took over in 2011 the roads had not been regularly maintained.  As a result of this they were in poor repair and quickly deteriorating.   Since 2011 the HOA has spent over $118,000 on road repair.  Of this money spent more than $45,000 has been on patching pot holes.  These are temporary band-aids on the problem.  The past three years the board has spent working to find a plan of action to remediate this problem of playing catch up.  How can we effectively and efficiently solve this problem?   We can continue to throw away $15,000 paving pot holes each year and resurface the streets piece by piece, however this will take over TWELVE years to complete the roads.  This is also not including the maintenance and upkeep of the roads that have been repaved.  

THE SOLUTION:  We have teamed up with Waddell Excavating who repaved Canyon Creek Lane in 2013.  This plan includes the resurfacing of all the remaining 6 miles of road within the subdivision with 1 ½ Hot Mix Asphalt as well as the maintenance of the completed roads.  The repaving of ALL of our streets can be accomplished by a special assessment of only               

 $500 per year per property owner for 4 years, that is just $42 a month or $1.40 per day!

THE BENEFITS:

·         Smooth driving surface

·         Less money wasted patching pot holes

·         Increase in property values:  We’ve seen a huge increase in lot sales & new construction since the HOA took over.  Existing home sales have also increased significantly in the past 3 years (Average sales price is up over $15,000 and price per square foot is up $10).

·         Once all of the roads are completed we will continue to seal and maintain them as needed for around $15,000-$20,000 per year.   Thus freeing up a significant amount of our annual budget for other items & improvements in the neighborhood.  

THE ORDER:

2014-  Year 1:  Canyon Creek Circle

2015-  Year 2:  Canyon Creek Ct. (Cul de saq), Canyon Creek Dr. Ph II E. Canyon Creek, Ph II W. Canyon Creek

2016-  Year 3:  Ph III E. Canyon Creek, Ph III W. Canyon Creek, Winding Creek

2017-  Year 4: North Savage, South Savage

2018-  Year 5: (No assessment this year) Canyon Creek Ct. (Entrance), N Duncan Creek Ct. S Duncan Creek Ct.

2014 DUES

Just a reminder that 2014 dues are due April 4.  Please remit payment at your earliest convenience.  If you have any questions, or did not receive an invoice please e-mail ccrhoa@yahoo.com

Janurary Board Meeting

September board meeting will be Tuesday, January 14 at 7 pm.  Please email ccrhoa@yahoo.com for location.