Thank you to all who attended the Q&A. We have compiled a list below of FAQs for those of you who were unable to attend.
Please let us know if you have any additional questions that have not been answered. You can do this by either e-mailing your question to ccrhoa@yahoo.com or if you prefer to speak with someone directly about it send an e-mail with your contact info and a general idea of what the question pertains to (ie. road construction, logistics, etc) and we will have the appropriate person get in touch with you. The meeting to vote will be April 10 at 7pm at the Brock Community Center.
The sole purpose of the meeting will be to vote on the special assessment. Please, please, please make sure that your questions are answered prior to the meeting. If you are unable to attend the meeting you can still vote by proxy, please fill out the proxy form, mark your vote, sign and send your proxy to the HOA via e-mail, mail, or give to any board member prior to the meeting.
The board has put three years of hard work & research into this proposal. We feel that it is the assessment is the ONLY way that we will ever be able to get the roads in a satisfactory state. It is also the best use of the HOA funds as we will eliminate putting the temporary band-aid on the roads and instead give the roads the base that they need and move forward with a continued maintenance plan to insure the we get the most out of the life of the roads.
FAQs:
Will our current HOA dues be used towards the roads?
Yes, currently we are spending $35-40k of our annual budget on road construction every year. In order to keep the cost of the road assessment per owner down the HOA will contribute $35k of the annual dues collected each year of the assessment to the roads. Please see power point presentation for the breakdown of the cost.
Is the assessment per property owner, acre or lots owned?
The road assessment would be $500 per year for 4 years and is evenly distributed among all of the property owners regardless of how many lots or how many acres you own. We can accomplish the repaving of the roads with a flat fee of $500 per year contribution from each property owner.
If the assessment passes when would the $500 be due?
The assessment would be due July 1 of each year, beginning in 2014.
When would the road work be done?
The road work would be done in the summer each year when school is out to avoid bus traffic and for optimal weather conditions. Work would begin in 2014 with the repaving of the entire Canyon Creek Circle. There will also be some work done to the front entrance to correct the ruts that are currently there. A concrete header will be installed that will make the transition into the neighborhood a smooth one.
How is the assessment passed?
First and foremost, we must give a 30 day notice of a meeting to all members, at the meeting we must have 51% of all members present which constitutes a quorum. Then, according to our covenants section 4.05 "Special Assessments shall require the approval of 75% of the votes of the members who are present, in person or by proxy, at a duly held meeting of the members."
What about the building that is going on in here how will that effect maintaining the newly constructed roads?
Beginning in 2013 the board began collecting a $1000 road deposit from all new construction projects. This has given the homeowners and builders incentive to load and unload heavy equipment on their lot instead of the road. If there is damage done to the road, the repair cost will be deducted from the road deposit.
How will the actual construction of the road take place?
The low spots and pot holes in the roads will be cleared out and filled in with asphalt. The roads will then be overlayed with 1 1/2 inch Hot Mix Asphalt
How will they be maintained once completed?
Once they are completed we will have to seal each road every 2-3 years after they are installed. For example Canyon Creek Lane was repaved in 2013 so it will require a seal coat to extend the life sometime in 2015-2016. This will help extend the life of the road.
*without the special assessment not only will it take 12+ years to accomplish the repaving of the roads we also will not have the funds to properly maintain the roads as they should be in order to extend the life.
Will our annual HOA dues go down once we are finished with the roads?
This will depend on the cost per year to maintain the roads as well as the annual operating budget. We also have to take into consideration that we will need to set money aside each year anticipating that the roads will need to be repaved. It is our goal to manage and maintain the roads efficiently and effectively with the lowest cost to the homeowners. Please remember we are your neighbors too :)
If I would like to get a bid on paving my driveway during road construction who do I contact?
Barclay Waddell 817-205-7108
Thank you in advance for your consideration and attendance in person or by proxy to the meeting on April 10. Again, please e-mail any questions to ccrhoa@yahoo.com
If you would like a copy of the power point presentation, covenants or proxy please e-mail ccrhoa@yahoo.com
