Tuesday, January 17, 2023

2022 CCR HOA Annual Meeting Minutes 


Special Meeting to vote in a Treasurer to fulfill the remaining term. Term will end

December 31, 2023. An outside bookkeeper has been hired to oversee all of the HOA’s

books. Will send financial reports monthly for the BOD meetings. Treasurer will work

with the bookkeeper.

Cody Nelson nominated Julie SImmons.

Dorothea Schockey nominated Bill Farmer.

Vote was taken and Julie Simmons had the majority. Julie will hold the position until the

term expires- December 31, 2023.

That vote closed the Special Meeting. Cody Nelson made the motion, Doug Kolb 2nd.

At 7:25 the Annual Meeting of the CCR HOA meeting was called into motion.

Treasurer’s Report

We spent just under $18,000 in pothole repairs to the roads. Annually we budget

$45,000 for road repairs. The plan is to carry money over to next year to do more

significant repairs.

Maintaining the pool is roughly $5,200. We have spent 80% of that and estimate $750

more will be spent on the pool through the end of the year.

Mowing and miscellaneous Maintenance is budgeted at $8,750 for the year. To date we

have spent 53% of that.

We are way over on utility expenses. $8,000 is budgeted and to date we have gone 9%

over budget. It is estimated we will be 30-40% over budget by the end of the year on

utilities.

Utilities breakdown- streetlights and pool are main costs. Streetlights account for about

half of our monthly bill (roughly $400/mo). Pool cost is up as well- it’s around $50 more

a month to power.

For 2022 we have spent a total of $41,557.78, which is 55% of what we plan.

As of October 19, total in bank: $50,643.83. We hold $5,000 in road deposits. Have

$12,616.37 in outstanding dues. 20 lots are past due. Total dollars after accounts

receivables: $58,260.20

$28,500 from the 2022 budget will be carried over to next year.

Total carry over from 2022 and previous years is estimated to be $53,435.20. Carryover

dollars will be put toward roads and the pool will need some maintenance- coping, tiles.

The question was asked about the lightbulbs used in the streetlights- Tri-County

maintains the streetlights and an agreement was made with the developer years ago.

We will call and see if we have any options to switching lightbulbs to LED bulbs.

Question was asked via email during the year about Overall Maintenance Spending.

Cody did the research and since 2015 our overall money spent is $847,410.38

Breakdown of that money spent:

Mowing- $42,000

Pool- $43,224

Roads- $761,304.45

75% of all money spent by the HOA goes to our roads.

Dues

The bylaws allow the Board of Directors to raise dues by 10% without needing a vote.

Due to the increase in costs we will have to implement that raise in dues for 2023.

Question was asked about unpaid dues and how the HOA handles those- a lien is the

only avenue we realistically have. We could foreclose on their property but it usually is

more costly in fees than what we are owed. Sending a certified letter with a threat to lien

is what is usually done.

Elections

3 positions up for election. The terms for these positions will be January 1, 2023 through

December 31, 2024.

Secretary

Nominations: Ryan Stephens (in absentia) and Dorothea Schockey. Vote was taken and

Dorothea Schockey had the majority vote.

Vice President Seat 1

Nominations: Clayton Porter and JD Thompson. Vote was taken and JD Thompson had

the majority vote.

President

Cody Nelson was the only nominee. Vote was taken and vote was unanimously a yes.

Committees

After last year’s Annual Meeting, two committees were formed in regards to closing the

gate at the entrance and clarifying Restriction 3.18 as it is written. Those committees

met throughout the year but there is still work to be done. Presentations will be sent to

the community once it is determined what the majority of the neighborhood wants.

Miscellaneous/Other Discussions

Comments about the sign at the front of the neighborhood- would like it to be more

visible. Discussed adding solar lights and trimming the tree.

Fencing the developer put in that separates properties- showing some age and will

need to be painted. Something that will be looked at further to determine a plan of

action.

Community group to mow around the bridge and thin out the trees

Halloween- plans are in motion! Separate email will be sent with details.

Tuesday, March 2, 2021

Community email announcing HOA dues increase

 Reposted from email sent to community on January 28, 2021 and effective February 27, 2021

Friends and neighbors, 


Last November at our annual meeting we discussed many things that we would like to see happen/change/be done in our community. With those conversations, it was brought up by quite a few homeowners the need to raise homeowners association dues. The Board of Directors met in January to act on that suggestion. Therefore we will see a 10% increase per acre ($220.00) on the next invoice, which will be sent out around the end of February/early March and will be due April 1. 

Sunday, January 31, 2021

CCR Restrictions, Covenants, and ACC Checklist Form



Phase 1 Restrictions

Phase 2 Restrictions

Phase 3 Restrictions

CCR Covenants

ACC Checklist Form


Annual Meeting Minutes November 2020

  • Canyon Creek Ranch
    Annual Homeowner’s Association Meeting
    Meeting Minutes
    November 4, 2020
    President Landon Brim called the meeting to order at 7:10pm.
    Present: We had a quorum, with 55% of the lots present or represented by proxy.
    Treasurer’s Report:
    We currently have $76,000 in the bank. Most of our budget goes toward road repairs,
    mowing, replacing flags, pool maintenance/repairs.
    Road update:
    Currently trying to schedule pohole repairs. North American Paving has fallen behind on
    schedule so HOA will fill the potholes.
    Board members have met with NAP to schedule fixing the high priority repairs. Drainage
    will also be addressed to help with the wear and tear on the roads. “Alligator cracks” will
    be addressed as well with NAP.
    Discussed giving homeowners a heads up when NAP will be repairing so they have the
    option to repair driveways.
    Election of new officers:
    Positions to be filled: President, VP Seat 1, Secretary
    Opened nominations-
    Tom Takes nominated Eric Noll for the role of President. Eric accepted nomination.
    Cleve Brunson seconded the nomination. Vote was unanimous.
    VP Seat 1- Bill Farmer nominated himself. Derek Jones seconded the nomination. Vote
    was unanimous.
    Secretary- Eric Noll nominated Julie Simmons. Bill Cooper seconded the nomination.
    Vote was unanimous.
    These positions are for the years 2021-2023
    General Business
    Reminder to homeowners to please use Waste Connections for trash service.
    Gate- Hunter Mayberry presented to homeowners the research that has been done. We
    have a couple quotes with a wide variety of pricing - anywhere from $5,000- $25,000.
    Continuing to explore other options and asking other HOA’s what they have done.
    Asked community members in attendance for any recommendations. Financing gate
    with a special assessment was brought up. Community members suggested higher
    HOA dues (there hasn’t been an increase in quite some time), and installing cameras
    instead of a working gate was mentioned.
    A request was also made to have visible Canyon Creek Ranch signage at the front.
    Motion to adjourn by Landon Brim, seconded by Eric Noll. Meeting was adjourned at
    7:47pm.